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Resolving Complaints

We want all our patients to be pleased with the service that they receive, so we take complaints seriously. If a patient makes a complaint we will deal with it professionally. Our aim is to resolve the matter as quickly as possible following the agreed procedure and, wherever possible, to the satisfaction of the patient. A complaint may indicate a failing on our part which we can learn from and use to make improvements to our service. We will adopt a 'no blame' approach when investigating a complaint, especially where individuals are identified, with the aim of reaching a satisfactory conclusion. We will, at all times, be polite and respectful to our patients.

Our Practice Complaints Manager is Deborah Parson. She is responsible for dealing with all complaints about our service.

Complaints made in person or by telephone

The member of staff receiving the complaint makes an initial record of the patient's concerns and checks this for accuracy with the patient. The patient is given a copy of the record and the original is passed to the Complaints Manager. If the Complaints Manager is available the patient is asked whether they would like to see him/her immediately. Otherwise the patient is advised that the Complaints Manager will make contact to arrange a meeting in person or by telephone.

Complaints made in writing or by email

The complaint will be passed immediately to the Complaints Manager.

Complaints Procedure

Complaints about clinical care or the amount charged for treatment will be referred to the dentist concerned, unless the patient requests otherwise.

All complaints are acknowledged in writing as soon as possible, but within three working days. A copy of this code of practice will be sent with the acknowledgement. If the patient has not yet discussed the matter with the Complaints Manager, they will be offered the opportunity to do so and also be asked how they would like to be kept informed of developments - by letter, email, telephone or face-to-face meetings. The patient will also be advised of the process we will follow in resolving the complaint and the anticipated timescale.

We will investigate the complaint speedily and efficiently and, as far as is reasonably practicable, will keep the patient informed of our progress. Investigations will normally be completed within six months.

On completion of our investigation, we will provide the patient with a full, written report, which will include an explanation of how the complaint has been considered; the conclusions reached in respect of each specific part of the complaint; details of any necessary remedial action and whether the practice is satisfied with any action it has already or will in future be taking as a result of the complaint.

Records will kept of any complaint received, as well as any actions taken to improve services as a consequence of a complaint.

If a patient is not satisfied with the result, then the complaint may be referred to:

Parliamentary and Health Service Ombudsman (NHS treatment)
Millbank Tower, Millbank London SW1P 4QP
Tel: 0345 015 4033
The Dental Complaints Service (private treatment)
The Lansdowne Building, 2 Lansdowne Road, Croydon CR9 2ER
Tel: 08456 120 540
The General Dental Council
37 Wimpole Street, London W1M 8DQ
Care Quality Commision
Citygate, Gallowgate, Newcastle upon Tyne NE1 4PA
Tel: 03000 616161
British Dental Association
64 Wimpole Street, London W1G 8YS
Tel: 020 7563 4597

Address: Gadbridge Road, Weobley HR4 8SN • Telephone: 01544 318166 • Email: reception@weobleydentalsurgery.co.uk

Weobley Dental Surgery is regulated by the General Dental Council • View our complaints procedure and data protection policy

Made by Myst Ltd, Weobley Myst Limited Logo Last updated April 2016